Research Newsletter

Oct. 10, 2013


URSA's New Department - OSPA

Learn more about OSPA
URSA's offices of sponsored programs (OSP) and research financial services (RFS) have combined their expertise into one department. Now your research resource for sponsored research has a new name - Office of Sponsored Proposals and Awards (OSPA). The information listed below explains important personnel and procedure updates designed to ease the proposal development and awards management process:


  • Ken Packman, J.D., leads OSPA as the Director of Sponsored Programs.
  • The department is managed by four associate directors - Jill Borland, Valerie Baldwin, Michael Mathisen, and Greg Howell. Greg joined the team in September.
  • Staff duties have been reassigned to provide agency-specific assistance to Georgia State researchers. See URSA's new Organizational Chart.


Change in sponsored program budget revision practice
Beginning Oct. 14, OSPA will return to departments the authority to manage internal budget revisions. Budget revisions which do not require sponsor approval will no longer be reviewed by OSPA nor will they be entered into Spectrum. OSPA will continue to review and provide submission authority for any revisions in budget expenditures and effort commitment that require sponsor prior approval. 

Future green sheets will specify the standard utilized by the sponsor. OSPA will continue to set up awards with the accounts necessary for award administration and will set initial budgets that align with the sponsor requirements. This change means that budget lines in Spectrum may show deficit amounts. OSPA will intervene only if the action underlying the deficit is one which requires sponsor approval. The overall budget, of course, will still be subject to standard accounting controls. One advantage to this approach is that in developing future budgets, administrators can easily review past awards in Spectrum to validate their costing practices. 

If you have questions please contact Ken Packman or any of the OSPA Associate Directors: Valerie Baldwin, Jill Borland, Greg Howell or Michael Mathisen.

Use Cayuse to develop and submit proposals
URSA's new electronic solution for proposal development, routing and submission is live. All proposals that will be submitted through must be prepared in the Cayuse system. Visit URSA's Cayuse424 Information page for login instructions, online training and FAQs.

New proposal routing process
To help streamline proposal submission, OSPA has implemented a new and improved proposal routing process. All proposal approval forms and supporting documentation should be sent via email to [log in to unmask]
. The subject line should include the following information: PI, department, sponsor, due date, and note use of Cayuse (if applicable). Attach the proposal approval forms and documents as a single PDF file to your email. For proposals that are not available in Cayuse, please also attach the application package, if it's available, for initial review. Find out more.

Upcoming Events and Workshops

Research Administrators November Meeting:
Mark your calendars. The next Research Administrators quarterly meeting will take place Thursday, Nov. 14 at 2 p.m. More details coming soon.

Research Education & Training:
COS Pivot - Finding Funding Online (faculty and staff)
Oct. 16 (2 - 3:30 p.m.)

Guide to Internal Grants (faculty)
Oct. 24 (10 a.m. - noon)

Links to a complete listing of faculty and staff pre- and post-award workshops and registration can be found on URSA's Research Education and Training page.

Research Safety Training:
All training takes place from 10 a.m. - noon on a Wednesday in Dahlberg Hall, Room 208.

Introduction to Biosafety
Oct. 16

Registration is required for all Research Safety workshops: Research Safety Training Course Registration Form.

Let's Hear from You

We invite you to contact us any time you have questions, concerns or ideas you would like to share: [log in to unmask]


News Briefs

View shutdown plans for funding agencies
In an effort to answer questions about the impact of the government shutdown on research-related issues, the Office of Sponsored Proposals and Awards (OSPA) has compiled a list of resources from some of the top federal funding agencies. View this list.  

Mark your calendar: IRBWise to close Oct. 17
IRBWise will be taken out of operation Thursday, Oct. 17 at 7 a.m., to migrate to the new IRB Protocol Management System, iRIS. Operation of iRIS is planned to begin Monday, Oct. 21. Training classes for iRIS will take place Oct. 7-11 and Oct. 14-16. The registration form and a complete schedule of classes may be found online. You MUST register for training if you wish to attend. After Oct. 21, personalized training will be available by appointment at the Exchange. For more information, contact the Exchange.  

Apply for an internal grant
URSA provides seed funding through a number of ongoing and limited term internal grant competitions covering a variety of research and scholarly activities. The following grants are open for proposals:

Applications for the faculty grants listed below are due Jan. 13, 2014:

Visit the Internal Grants Program page for additional information including an Internal Grant Budget Worksheet. Additional questions may be directed to Associate Director of Research Initiatives, Kelly Stout, Ph.D., at 404-413-5475.

Use the new Required Training Questionnaire
Those on Georgia State's campus involved in research may need to complete certain compliance and safety training before being permitted to perform certain tasks or visit certain areas. Visit the Compliance and Safety Training page to see what training is offered and use the Required Training Questionnaire to help determine what training might be needed.

URSA congratulates Lindsey Hornsby
Congratulations to Lindsey Hornsby, CPRA, MPA, Grants and Contracts Officer in the Biology Department. Lindsey recently achieved national Certified Research Administrator certification. Click here to find out more about becoming a certified professional research administrator.

Mukesh Dhamala receives Lab Safety Award
URSA's Laboratory Safety Committee creates and enforces laboratory safety policy and works with the Office of Research Integrity to conduct ongoing lab inspections. The Laboratory Safety Award was created to recognize those investigators who receive stellar reports following an extensive lab evaluation. Mukesh Dhamala, Ph.D., Associate Professor in the Department of Physics and Astronomy, was the recipient of the award for the fourth quarter of fiscal year 2013.

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Georgia State Research News newsletter
The Georgia State Research News newsletter is sent to all faculty once each month. If you are a staff member and would like to receive the newsletter each month, please send your request via email to Martha Koontz.

Receive updates via URSA's specialized listservs
URSA sends out regular updates to the Georgia State research community via the PI, Research Administrator and Funding Opportunities listservs.

The PI listserv is used to disseminate information that is directly relevant to research investigators at Georgia State who are or plan to be PIs or co-PIs on external grant proposals and awards. Information includes policies and procedures for the conduct of research and other related announcements.

Receive biweekly funding opportunity announcements via the Funding Opportunities listserv.

Staff personnel who support research and require access to information that directly impacts researchers may request to be added to the Research Administrators listserv by sending an email request to Princeanna Walker.

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